Bulk Upload
When you need to process a batch of invoices, VaultAP's bulk upload feature lets you submit up to 25 files at once.
How to Bulk Upload
Open the bulk upload dialog
Navigate to Invoices and click Upload. Select Bulk Upload from the dropdown or drag multiple files onto the upload area.
Select your files
Choose up to 25 files from your file picker. All files must be in a supported format (PDF, PNG, JPG, TIFF) and under 25 MB each.
Monitor progress
A progress panel appears showing the status of each file: queued, processing, completed, or failed. You can continue working in VaultAP while the upload runs in the background.
Review results
When the batch finishes, a summary shows how many invoices succeeded and how many failed. Click any invoice to view its details.
Progress Tracking
The bulk upload panel displays a real-time status for each file:
| Status | Meaning |
|---|---|
| Queued | File is waiting to be processed |
| Processing | OCR extraction and fraud scoring are in progress |
| Completed | Invoice was successfully extracted and scored |
| Failed | Extraction could not be completed |
Handling Failures
Not every file in a batch will necessarily succeed. VaultAP handles this gracefully with partial success.
- Successfully processed invoices are added to your queue immediately.
- Failed files are listed with an error reason (e.g., unreadable scan, unsupported format, file too large).
- You can retry individual failed files or re-upload corrected versions.
A batch is never fully rejected because of one bad file. All valid invoices are processed regardless of individual failures.
Limits
- Maximum files per batch: 25
- Maximum file size: 25 MB per file
- Supported formats: PDF, PNG, JPG, TIFF
If you select more than 25 files, VaultAP will only accept the first 25. Split larger batches into multiple uploads.